Notice of convening annual general meeting of shareholders of EfTEN Kinnisvarafond II AS
The Management Board of EfTEN Kinnisvarafond II AS (registry code 12781528, registered address A. Lauteri 5, Tallinn), convenes an annual general meeting of shareholders on 17 June 2021 at 10:00 in Palace Hotel conference centre, address Freedom Square 3, Tallinn (Estonian: Vabaduse väljak 3, Tallinn).
Pursuant to the decision of the Supervisory Board of EfTEN Kinnisvarafond II AS, the agenda of the annual general meeting of shareholders shall be as follows:
- Overview of the activities of the Fund
- Approval of the Annual Report 2020
- Distribution of profit
The Supervisory Board and the Management Board of the fund present the following proposals for the draft resolutions of the annual general meeting as follows:
Item 1: Overview of the activities of the Fund
The Management Board shall provide overview of the activities of the Fund. This item is informative.
Item 2: Approval of the annual report 2020
The consolidated annual report of the Fund for 2020 was audited by the Fund’s auditor, AS PricewaterhouseCoopers.
Proposal of the Supervisory Board and draft of resolution: To approve the Annual Report 2020, as presented to the general meeting.
Item 3: Distribution of profit
The profit distribution proposal submitted by the Management Board has been approved by the Supervisory Board.
Proposal of the Supervisory Board and draft of resolution: Not to distribute profits.
The list of shareholders entitled to participate in the general meeting will be determined seven days before holding the general meeting, at the end of the working day of the settlement system of the registrar of the Fund’s register of securities.
All documents concerning the annual general meeting of the shareholders will be made available to the shareholders at the office of the Fund in Tallinn, at A. Lauteri 5 (III floor), on workdays from 9:00 AM till 4:00 PM until the day of the general meeting.
At the general meeting, the shareholders are entitled to receive information on the activities of the Fund from the Management Board. If the Management Board of the Fund refuses to provide information, the shareholders may demand that the general meeting decide on the legitimacy of their demand, or submit, within two weeks, an application to court in proceedings on petition to require the Management Board to provide the information.
Shareholders, whose shareholding represents at least 1/10 of the share capital, may request for additional items to be added to the agenda of the general meeting, if the respective request is submitted in writing at least 15 days prior to the general meeting. Shareholders, whose shareholding represents at least 1/10 of the share capital, may submit their draft resolutions to each agenda item, incl. additional agenda items in writing up to 3 days before the general meeting.
Registering to participate in the general meeting will start at 09.30 AM on 17 June 2021. To register, we kindly ask shareholders to present an ID document and the representative of the shareholder additionally to present a signed power of attorney or other documents validating representation. In case Fund’s shareholder is a legal person registered in a foreign country, then the valid excerpt of the registry card must be either legalized or authenticated with a document certificate apostille and translated to Estonian.
Measures to prevent the spread of the virus
In order to protect the health of all shareholders and participants in the general meeting, EfTEN Kinnisvarafond II AS asks the shareholders, if possible, to participate in the general by appointing a proxy. We recommend you appoint Viljar Arakas, a member of the Management Board of the Fund, as the proxy, whom you can give precise instructions to vote on your behalf on each agenda item. This way, you can vote as you wish, while avoiding gathering in one room with many other people and reducing the risk of getting a disease.
The persons who have signs of illness will not be allowed to attend the meeting. The shareholders participating in the general meeting in person must follow the instructions and orders given for the protection of the health of the participants.
We kindly ask you to send a confirmation of receipt of the annual general meeting invitation without delay on your choice in writing (at the address Tallinn, A. Lauteri 5) or electronically (email@example.com).